How to Make the Most Out of Your Company Meetings
Ah, meetings. Sometimes we listen, sometimes we don’t. For others, it’s a complete waste of time that takes up a huge chunk of their day where nothing has been accomplished.
Did you know that hundreds of thousands of hours are wasted annually because of meetings? Only a small percentage of these meetings are actually productive while most are greeted with dread by most employees.
As entrepreneurs, we know that our most valuable and non-renewable resource is our time. Using that information, we can equip ourselves and use these hours to begin with the end in mind.
Before I owned a business, I sat down through numerous meetings (in my previous job) that took up too much time and even involved in-depth discussions of their personal lives. Personal discussions aren’t wrong, but there is a time and place for that, which is why I swore to myself never to go too deep into those details when it’s still considered a business meeting.
If you think you’re guilty of unhealthy meeting practices, here are some tips to make the most out of your company meetings:
Always Start with a Specific Agenda.
I say specific because if your subjects are too broad, there might be topics you didn’t expect that needs to be discussed. This will prolong the meeting and be unproductive overall because of the additional information that aren’t urgent enough.
For example, if you’re a small company calling a meeting to discuss product sales, think about the specific agenda on why you need to meet your sales team. Is it about updates? Before you start calling everyone in, think about your previous meetings and analyze if it’s mostly updates.
If so, do you think you can create a system on how you can check on updates without having to meet with the team every time?
Plan out what you want to get out of this meeting and make sure everything is clear for the attendees involved.
Invite only the necessary people.
Inviting someone who wouldn’t be affected by the meeting’s future decisions is a lose-lose situation. The employee wastes their time, and you lose some part of your income or some productive work done because they were there instead of doing their job.
In my previous job, I sometimes found myself thinking, “What is (blank) doing here?” during meetings. I know it’s not my business, but if someone clearly unrelated and seemingly unaffected in that department is there, it would make somebody who’s …read more
Source: Steven Aitchison